ASHPA page header
Last Revised April 2009

ARIZONA STATE HORSESHOE PITCHERS
ASSOCIATION BY-LAWS




ARTICLE I - ORGANIZATION



The name of this organization shall be the ARIZONA STATE HORSESHOE PITCHERS ASSOCIATION. hereinafter known as ASHPA.

ARTICLE II - PURPOSE:


The purpose shall be to further the cause of horseshoe pitching, by all proper means, in the STATE OF ARIZONA and throughout our area of influence.

ARTICLE III - MEMBERSHIP



SECTION 1 - MEMBERSHIP: Membership shall be open to all persons regardless of sex, race, creed, or geographic location. (see Section 2).

SECTION 2 - MEMBERSHIP CARDS: The ASHPA and the National Horseshoe Pitchers Association, the NHPA, membership cards will be consolidated as one card and issued to all members of the ASHPA. Eligibility shall follow ruling Article III, Section 7, of the NHPA by-laws which states: "A membership card must be issued by the NHPA Charter in which the member maintains legal residence as determined by voting, tax and/or driver's license laws".

SECTION 3 - DUES: ASHPA membership dues shall be thirteen dollars($13.00)per person per year. NHPA dues are fifteen dollars($15.00)plus two dollars($2.00) for insurance; total NHPA dues seventeen dollars ($17.00) per year. Dues are due and payable January 1, or upon joining, and last until December 31 of the current year.

SECTION 4 - VOTING Members must be current in their dues to have the privilege of voting at the Annual Meeting.

ARTICLE IV - OFFICERS



SECTION 1 - OFFICERS; The officers of the association shall consist of; President, 1st, 2nd, vice-president and Secretary-Treasurer.

*SECTION 2 - ELECTION OF OFFICERS: The officers of the association shall be elected by a majority vote of members present at the Annual Meeting. Officers will serve a two (2) year term. The President, and 2nd vice-president shall be elected in the even number years, and the 1st-Vice-President and Secretary/Treasurer shall be elected in odd number of years.

SECTION 3 - DUTIES OF OFFICERS;
The President shall preside over all meetings, administer the business of the association, pass on obligations the association may wish to incur, handle whatever duties that may come to his/her attention in promoting the best interest of the association and horseshoe pitching, and appoint committees deemed necessary

1st Vice-President will administer the president's duties in his absence and incur other duties deemed necessary by the president. He/She shall also be chairman of the by-laws committee. He may appoint an ASHPA member to the committee.

2nd Vice-President. will be the Chairman of the "ASHPA HALL OF FAME COMMITTEE." He shall appoint (5) ASHPA members to his committee. He may also incur other duties deemed necessary by the President.

Secretary-Treasurer The Secretary-Treasurer will keep accurate records and minutes of meetings, attend to correspondence, act as custodian of all funds of the association, pay all legitimate debts incurred, keep accurate financial records, prepare and transmit to the President (record, check and/or cash bills) for the payment of the association funds. The Secretary-Treasurer shall report to the ASHPA membership the minutes of the Annual State Meeting, the State Tournament results, and Complete Financial report within 30 days of the Annual State Meeting. Also, he/she will perform any other duties deemed necessary by the president, to promote harmony, goodwill, and the best interest of the association.

SECTION 4 - COUNCIL: The officers of this association will also be the ASHPA Council. They are the judicial body and will define and interpret the by-laws. They will meet at least twice (2 times) annually as required by the president.

SECTION 5 - EXECUTIVE BOARD: The executive board shall consist of the ASHPA Council, and the Presidents of all sanctioned clubs in Arizona. They shall try to meet annually.

SECTION 6 - NEWSLINE: Each officer of the ASHPA association will subscribe to the NHPA Newsline and its subscription fee will be paid for by the ASHPA

SECTION 7 - OFFICER COMPENSATION: The Secretary-Treasurer(being one person shall be paid a salary of $ 2. 00 per member, per year as determined by the membership on 31 December. If Secretary-Treasurer office is held by any two (2) people this $ 2. 00 per member shall be divided equally. He/She will also receive $50.00 per year for telephone expenses. If the telephone expenses exceed the $50.00 per year, a request will be made to the council for reimbursement of the overage. All Council members will be reimbursed for travel expenses and other necessary expenses in accordance with the current Standard Operating Procedure (SOP) guide of the ASHPA. Only the ASHPA President can authorize necessary travel and reimbursement.

Section 8- Audit: The financial records of the ASHPA will have an independent audit performed every two years (starting 2005 and performed on every odd year thereafter). Only the ASHPA president can authorize the audit and will decide which independent company to use. The audit must be completed by calendar year end.

ARTICLE V - TOURNAMENTS


SECTION I - PARTICIPATION: Any person who makes application to participate in a sanctioned tournament must be the holder of an NHPA (or approved) card. All NHPA tournaments sall be sanctioned and all tournament directors shall hold a current NHPA recognized membership card.

SECTION 2 - RESULTS OF TOURNAMENTS: Records of tournament play will be kept by the tournament director and said tournament director shall forwarded the statistice to the National Statistic Center of the NHPA. They will also transmit, within five (5) working days after each tournament, a copy of tournament results to the ASHPA Secretary-Treasurer.

SECTION 3 - SEEDING: Contestants with established averages will be placed in classes commensurable with their ability. The tournament director may at his/her discretion mix men, women, and juniors in all tournaments except the State tournament.

A member’s average is based upon the method established by NHPA By-Laws, Article XII: ALL NHPA Tournament, Section 3., which reads as follows: "All pitchers" averages shall be based on the three (3) highest NHPA sanctioned tournaments pitched in the last 12 months or the last ten (10) tournaments in the same period, whichever comes first.

A new member or a member who does not have an established ringer percentage shall pitch 100 qualifying shoes or use a league percentage to decide his/her percentage in a sanctioned tournament. Men who are seventy (70) or older or disabled pitchers shall reestablish their percentage upon declaring to be less than 40 foot pitchers.

Groups scheduled for the second or later shifts shall not begin warm-ups until announced by the tournament director. Only pitchers scheduled for that shift may warm up.

SECTION 4 - FEES: A fee of fifteen (15) dollars, with fifty (50) cents per entry to the tournament director, shall be assessed to participate in any tournament unless otherwise specified. Entries will be in the possession of the tournament director at least (10) days prior to the date of the tournament. Fees will not be returned if a player fails to show up. In case of inclement weather, a tournament may be rescheduled or canceled by the director, and all fees returned to participants at his/her discretion or will be applied to the next tournament.

SECTION 5 - DRESS CODE: All pitchers competing in any ASHPA sanctioned tournament must have a minimum, their last name and state (or abbreviation) professionally lettered on the back of their shirts. Lettering shall be 1-1/2" to 2" inch lettering. Said shirts cannot be sleeveless.

SECTION 6 - RAIN PROCEDURES: If raining at starting time each group will be allowed one (1) hour delay. If still raining, money will be refunded to all players of affected classes.

If rain starts after classes have started play and less than one-half of the games have been completed, classes will be allowed one (1) hour delay. If it is still raining, play will be canceled for the effected classes and money refunded except for scorekeeping fees.

If rain starts after classes have started play and one-half or more games have been completed, classes will be allowed one (1) hour delay. If still raining, play will be cancelled and winners determined by wins and losses of games completed.

These rain procedures are not to apply to special pre-registered tournaments. The tournament director will select rain procedures for those tournaments.

A rained out tournament shall not count as an eligible tournament for the State Tournament.

ARTICLE VI - STATE TOURNAMENT


SECTION 1 - LOCATION:The location of the State Tournament will be decided each year at the annual meeting. It will be held the first week-end in April unless otherwise determined by the Executive Council/ASHPA. The State Tournament will follow this rotation:

Tucson Club
PMHPC (Mesa) Club
Pioneer Horseshoe Club, at Pioneer RV Park, AnthemYuma Club
North Phoenix (Eagle’s) Club
Prescott Valley Club
Prescott (Mile-Hi) Club

The Host Club will be given a suggested list of responsibilities and duties to aid the Executive Council/Tournament Officials.

Clubs may option out of holding the State Tournament but said Club falls to the bottom of the rotation. Any New Club wishing to hold the State Tournament will fall into the rotation behind the previous year’s host.

SECTION 2 - ENTERING: It will be a NHPA sanctioned tournament. ASHPA Secretary will be the tournament director. Only member of the ASHPA will be allowed to enter. They must have resided (6) months in the State as determined by ASHPA Council All tournament games for men’s classes A & B and Women’s Classes A & B will be 40-points cancellation scoring, scoring for other classes will be at the discretion of the Tournament Director. To be eligible to maintain or become ASHPA champion in Class A Men 40 ft, Class A Men 30ft, and Women's Class A - all pitchers in these classes must pitch a minimum of (5) games. At no time will there be more than two (2) opponents on a single court at one time. All seeding will be done by percentage. Anyone requesting entry into this tournament cannot have pitched in any other State Tournament during the year.

SECTION 3 - DRESS CODE: All pitchers competing in the State Tournament must as a minimum, their last name and State Abbreviation professionally lettered on the back their shirts. Lettering shall be 1-1/2" to 2" lettering. Said shirts cannot be sleeveless.

SECTION 4 - AWARDS: Awards will be Tournament Patches for all division winners, class winner patches for all other classes, awards for 1st, and 2nd places and any other (3 rd, 4th, etc) at the discretion of the ASHPA Council. All junior pitchers will receive an award. The State Junior Boy’s Champion and the State Junior Girl’s Champion shall receive a one hundred dollar ($100.00) scholarship payable from the State Treasurer account.

SECTION 5 - QUALIFICATION: Each entry must have pitched in three (3) sanction tournaments in Arizona or two (2) tournaments and on (1) league which were sanctioned.

Explanation: If a pitcher has changed the category in which they are pitching, then to qualify for state tournament they have to have 3 tournaments from their new pitching category.

SECTION 6 - FEE: The fee of twenty dollars ($35.00) will be assessed to participate in the State Tournament. This fee will include payment to scorekeepers of two dollar ($2.00) per game. If the tournament format requires more than five games (5); the additional scorekeepers fee will be paid from the State Treasurer account. Entries, along with the entry fee, must be received one month prior to the State Tournament date. This will allow the Tournament Director to determine if the tournament will be a one (1) or two (2) day event based on the total number of participants.

ARTICLE VII - MEETINGS


SECTION 1 - ANNUAL MEETING; The annual meeting will be held at the same time as the State Tournament weekend at the discretion of the President. A roll call will be taken by the Secretary at all called meetings.

SECTION 2 - QUARUM: The association shall consist of members present, regardless of number, at the meeting

SECTION 3 - VOTING: Voting will be done by raising of hands, signifying AYE OR NAY, or by secret ballot as deemed necessary by the President. There will be no PROXY voting.

SECTION 4 - BY-LAWS: The ASHPA association shall adopt such By-Laws as it deems necessary. Such ASHPA By-Laws will be adopted and changed when approved by a majority vote of members at the annual meeting. The by-laws of the National Horseshoe Pitchers Association of America, the NHPA, shall be used as a guideline.

SECTION 5- CHANGES TO THE BY-LAWS: Proposed changes to the ASHPA By-Laws shall be submitted , to the ASHPA Council, who will forward them to the 1st vice-president for consideration and presentation at the next annual meeting. The By-Laws will be reviewed annually.

SECTION 6 - AGENDA: The meeting shall be conducted in compliance with ROBERT’S RULES OF ORDER or as close thereto, as deemed necessary by the President in the following order:
  1. MEETING CALLED TO ORDER
  2. READING OF MINUTES OF THE PREVIOUS MEETING, ADDITION, CORRECTIONS AND ADOPTION.
  3. READING OF FINANCIAL REPORT: ADDITION, CORRECTION AND ADOPTION.
  4. REPORTS OF OFFICERS, BOARDS AND COMMITTEES.
  5. MEMORANDUM OF THE PRESIDENT.
  6. UNFINISHED BUSINESS
  7. NEW BUSINESS
  8. ELECTION OF OFFICERS
  9. ADJOURNMENT.

send your comments and/or suggestions to
Arizona natstats  Join the ASHPA  officers  tournament schedule  champions  hall of fame  about us  Links 


© 1998 - 2010